Site Financial Analyst II

Site Financial Analyst
Part-time 20 hours per week
*** must have clinical research experience

Summary:
This role will be involved with providing support to the FMS department on all needs related to financial matters including revenue recognition and timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments. They will be responsible for the management and accuracy of Site related accounts receivable and Site contract and budget development and negotiation process with the Sponsor/CRO. 

Essential Duties:
Contracts: To be aware of all financial Contract Terms for assigned Studies including MSA, Work Orders, Clinical Trial Agreements, and Amendments.

• Understand the contract financial impact for each study.
• Development and negotiation of Site client budgets for each study under the guidance of the Senior Site Financial Analyst.
• Participate in hand-off meetings for all new awards.
• Review the budget and cost according to contractual terms in the CTMS system. Ensure any contract amendments are properly updated.
• Complete final reconciliation when Site is complete.

Revenue Recognition & Invoicing: Support FMS department on all needs related to financial matters including revenue recognition and timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments.

• Responsible for managing complex Sites
• Responsible for preparing timely and accurate invoicing.
• Responsible for revenue recognition including identifying monthly journal entries needed to be entered into General Ledger.
• Review or audit Site progress to verify billed revenue accuracy.

Account Receivable: Responsible for management and accuracy of Site related accounts receivable.

• Assist with Site Accounts Receivable to ensure timely payments by customers. Track payment terms and invoiceable items.
• Assist with identifying and posting monthly cash applications.
• Perform customer/Site account reconciliations as needed. Make any necessary adjustments to the General Ledger and CTMS.
• Resolve invoicing issues with internal and external customers.
• Assure Customer Billing or A/R files are organized and adequate for audit purposes.

Monthly Site Review Meetings: Prepare for and attend all monthly Site review teleconferences for the assigned Sites studies or as requested.

• Prepare all needed reports and financial data.
• Review the FMS reports for financial accuracy and any changes that affect the financial aspects of the Site.
• Review Aging invoices for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
• Review Unbilled balances for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
• Take ownership of tasks with limited supervision.
• Assists other analysts on the team to help resolve issues.

Pass-Through Expenses (PT) and Direct Costs: Assist as needed in the direct labor expense distribution to Sites and any other direct expense allocations, as necessary.

• Track patient stipends issued by study. Ensure stipends are allocated to the Sites and are invoiced to the customer properly.
• Reconcile Pass Through Revenue accounts with its corresponding expense account for Patient Stipends, Investigator/Site Payments, and Pass-Through expenses.
• Track actual PT costs against budgeted costs. Verify accuracy and compliance to contract for all PT costs.

Other Activities:

• Learn and utilize CTMS system for reporting, tracking, and generating sponsor and investigator/site payments.
• Learn and utilize NetSuite for invoicing and reporting.
• Assist in Finance/Accounting Department on an ad-hoc basis in particular during month end accounting close process.
• Make recommendations and implement same for improvements to all processes and systems as is needed.
• Maintain confidentiality of company information as appropriate.
• Provide requested information as needed for internal and external audit requests.
• Provide reports as requested by Finance Executives, Directors, and Managers.

Qualification & Education Requirements:

• Bachelors in science – Accounting, Finance or Business or equivalent experience
• Experience as Site Accountant with clinical research experience preferred
• Knowledge of Site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis
• Knowledge of general accounting processes a plus
• Detail oriented in a fast-paced environment
• Works well with team
• Organized, workload management
• Timeline/deadline tracking
• Excellent written and verbal communication skills
• Proficient in Microsoft Word, Excel, and Outlook
• CTMS (Clinical Trail Management System) experience a plus
• NetSuite experience a plus

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.